Background Verification Policy
For employees, compliance with all company Policies as applicable is an expectation. Incinque (Incinque Business Solutions Pvt Ltd) Policies may be revised or revoked at any time, without advance notice or cause. Incinque Business Solutions is committed to maintaining a safe and secure work environment for all employees, clients, and stakeholders. To ensure the trustworthiness and suitability of potential employees, this policy outlines the guidelines and procedures for conducting background verifications as part of the hiring process.
Scope
This policy applies to all job applicants and employees of Incinque, including full-time, part-time, temporary, and contract positions.
Consent and Disclosure
Prior to initiating a background check, job applicants will be required to provide written consent. The consent form will clearly explain the types of checks that will be conducted and the information that will be verified.
Candidates will also be informed that the information obtained will be used solely for employment-related purposes.
Background Verification Types
Criminal Records:
A comprehensive criminal background check will be conducted to verify the candidate's criminal history, subject to legal restrictions and requirements.
Employment History:
Past employment verification will be carried out to validate the candidate's work experience, positions held, and job responsibilities.
Educational Qualifications:
Educational credentials will be verified with the relevant educational institutions to ensure the accuracy of the candidate's stated qualifications.
Professional Licenses and Certifications:
If applicable to the position, professional licenses and certifications will be verified to confirm their validity and active status.
Credit History:
Credit checks may be conducted for positions that involve financial responsibilities or require a high level of trust. Such checks will be conducted in compliance with applicable laws and regulations.
Reference Checks:
References provided by the candidate will be contacted to obtain feedback on the candidate's past performance, character, and suitability for the position.
Third-Party Screening
Incinque may engage the services of reputable third-party screening agencies to conduct background checks. These agencies will collect the necessary information, contact relevant institutions, and compile a report for review by Incinque. Any third-party agencies used shall comply with legal requirements and adhere to strict confidentiality standards.
Privacy and Data Security
Incinque is committed to protecting the privacy and confidentiality of candidate information collected during background checks. All information will be handled in accordance with applicable data protection laws and company policies.
Access to background check reports and related information will be restricted to authorized personnel involved in the hiring process.
Background check records will be stored securely and retained for a period determined by legal requirements, industry standards, and internal policies.
Non-Discrimination Background verifications
They will be conducted in a fair and non-discriminatory manner. Incinque strictly prohibits any form of discrimination based on race, color, religion, sex, national origin, disability, or any other protected characteristic.
Adverse Action
If adverse information is discovered during a background check, Incinque will follow appropriate procedures before making any employment decisions. These procedures include providing the candidate with a copy of the report, a notice of their rights, and an opportunity to dispute or correct any inaccurate information.
Policy Review and Updates
This policy will be reviewed periodically to ensure its effectiveness and compliance with applicable laws and regulations. Updates to the policy will be communicated to all employees.
By signing the consent form, job applicants acknowledge that they have read and understood this Background Verification Policy and consent to the conduct of background checks as outlined herein.
Incinque Business Solutions PVT LTD reserves the right to modify, amend, or terminate this policy at any time without prior notice.
